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May I access the email in-box of an employee?

Introduction

A department head wanted to access the e-mail in-box of an employee.

Trigger

The employee had been absent for a long time and did not take any steps to make his professional messages available.

Incident

This was an urgent matter and nobody had the password to access the employee's work station.

Resolution

The department head addressed the computer department who refused to give him access.

Conclusion

The department head had no access to the email because, according to the internal working procedures, the information processed by the employee was available in the shared folders.

timbre signification

Recommendations

Guidelines should be developed concerning the use of email. In the absence of clear rules, access to the in-box of an employee is only possible for serious and objective reasons.

Basic principles

Cst. 13 al. 1 ; CP 143, 179novies and 321ter ; CO 328 and 328b

The right to respect privacy including correspondence, worker protection, transparency of data collection (recognisable purpose and to be used  for this purpose only)

Resources

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